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Adding & Managing Jobs
Who is this article for?Administrators adding and managing jobs.
Professional Version Access is required.
Jobs enable you to divide your learners according to their role in your organisation. This can be helpful when assigning courses and curricula to learners as the Academy allows you to assign courses to people with specific job positions. Jobs are also helpful when defining Audiences as you can choose specific jobs to be included in an audience.
1. Managing Jobs
- To view a list of the jobs set up in your organisation branch, click the Jobs icon on the dashboard.
- The Jobs section shows a list of all defined jobs, the branch or sub-branch they belong to, the maximum number of positions assigned to the job, and the number of users holding that job.
- The Operations column allows additional actions:
- Edit job.
- Delete job.
Note: The job listing can be downloaded as an Excel-compatible CSV file by clicking the icon at the bottom of the page.
2. Adding New Jobs
- To add a new job, click the Jobs button on the dashboard and click Add Job.
| Fields | Description |
|---|---|
| Name | This field is mandatory. |
| Positions | This field is optional and allows you to set the maximum number of users which can be assigned to this job. |
| Branch | This field is mandatory. Your organisation's branch name will appear by default or you can select a sub-branch (if you have any). |
| Description | This field is optional however it can be useful to enter a description that will assist other users who may use the job to assign training. |
- Once you have completed the fields, click Add.
- Further options will then become available to edit the job, assign users and courses to the job.
3. Editing Jobs
- The options to edit a new job will become available after creating the job, or you can edit any job by clicking the pencil button on the Jobs screen.
- These options are displayed across tabs to edit the job details, assign users and courses.
- The Users tab allows you to assign users to the Job or unassign the users that already hold the job:
- You can choose specific courses to be automatically assigned to users based on their job using the Courses tab:
- When adding a user to a job, the user is automatically enrolled to all the jos courses. Similarly, when adding a course to a job, it is assigned to all the jos users.
- Select the courses to assign to the job and click the Enroll Members to Courses button.
- All users assigned to the job will then see the courses in their course catalogue.
Note: You can download the information from the Users and Courses tabs in Excel-compatible CSV format using the download button.